Save money & increase productivity with these commercial cleaning tips!

Save money & increase productivity with these commercial cleaning tips!

Imagine that as a business owner, you had your employees turning up to work everyday with amazing energy, and happiness that they could channel into their job?

Do you know what impact it would have on your business?

Not only would the morale and confidence of your business go up, but you would have more productive employees, fewer employees taking time off for sickness or illness, and you would see the profits in your business increase. 

There have been studies such as the one conducted by Jungsoo Kim, which links the cleanliness of a working environment to the productivity for a business. [1]

The team from Pure House Cleaning believes you can multiply your business’s profits by maintaining clean and healthy environments.

If you want to quickly improve your business’s profit margins by improving productivity, then adopting a clean office culture will help you inject “extra energy into your business”. 

What are the facts and statistics behind clean office environments?

  • Short time sickness absence decreases by 12.5%, which saves approximately $11,000 in costs from employee sick leave in 50 days. [2]
  • Hygiene-preventable health care and workplace health and safety claims can be reduced by 20%. [3]
  • Health-related work losses cost US employers more than $260 billion each year. [4]
  • Reduce unplanned absences, which have a significant negative impact on others by increasing employee workloads, stress, work disruption, and decreasing morale. [5]
  • Avoid paying increasing insurance premiums and health care costs for employees because you have a healthy workforce. [6]
  • Increase your business’s employee retention (which minimizes recruitment costs)

What can your staff do to help improve the cleanliness in your business?

Clean office workspace
Clean office workspace

Encourage staff to adopt the following habits in their workspace. 

  • Regularly clean the surfaces in their workstation or workspace. 
  • Disinfect surfaces or items being used in the area. 
  • Be minimalistic with their workspace to avoid the accumulation of clutter. 
  • Reduce the amount of items used and disposed
  • Reuse the amount of items used and disposed
  • Recycle the amount of items used and disposed

Regularly clean the surfaces in workspaces. 

Cleaning surfaces with a microfiber cloth and water is the most effective way to remove the majority of dirt, dust, bacteria, and germs from your workspace. 

If it is floors, a simple sweep or vacuum will also be effective with improving the workspace. 

Disinfect surfaces in workspaces. 

You can click here to see the range of cleaning equipment that can be used to keep your commercial workspaces clean. 

We also recommend using professional commercial cleaning services to ensure that cleaning is done regularly (ideally, on a daily basis). 

Adopt a culture of minimalism. 

Minimalist workspace
Minimalist workspace

You want to minimize clutter and waste being brought into your workspace. So you can encourage people to adopt a minimalistic habits in their workspace.  

Reduce waste

This means they should reduce using items that can cause clutter or waste. Particularly those items that have a short product lifespan such as disposable plastics. 

Also, products that take a long time to biodegrade at their “End of life” should be minimized, as it will reduce waste. 

Be bold by introducing a “zero waste culture” into your workspace.

Reuse items

Rather than disposing items quickly, see what can be used to expand products beyond their end of life cycle. For example, excess printing paper can be used as scrap paper. Or excess stationery can be placed on a shelf to be used by other staff. 

Additionally if new items are needed in the workspace, try to get 2nd hand items rather than buying them brand new. 

Recycle items

Implement recycling practices within your organization and also partner with organizations that can help to make the recycling process easier once the products reach their end of life. 

Tips to encourage staff to adopt the following cleaning habits. 

Maintain a clean workstation

Make sure your workstation is clean and tidy.

Minimalist desk

Adopt a clean-desk policy to avoid clutter piling up on your desk. One simple approach is to keep less than 5 items on your desk at any one time.

Empty trash around desks daily. 

Throw out any trash in bins at the end of each day. 

Wipe down desks and workstations daily. 

Dust and germs build up in work stations. Use a damp cloth to wipe away germs and dust. The wipe it again using a disinfectant. 

Clean floors and surface areas.

Clean elevator buttons
Clean elevator buttons

Tabletops, handles, buttons, floors, carpets, and other surface areas should be cleaned daily. 

People are touching several surface areas throughout the day, which will allow germs to spread quickly. 

Make sure these are cleaned at least once a day. 

Air out the office. 

Open the windows to let fresh air in throughout the day. Aim to do this at least 3 times a day. 

Ask employees to eat food in a dedicated area. 

Clean office kitchen
Clean office kitchen

This will prevent food waste accumulating in the area, which will avoid pests from being attracted. 

Provide employees with disinfectants. 

Disinfectants for employees
Disinfectants for employees

Employees can use this to prevent germs from spreading.

Encourage employees to use reusable items. 

This will minimize the amount of waste being disposed in your office. 

You can motivate staff individually and as a team by providing rewards or incentives in exchange for improving the cleanliness of the office. 

Warehouse cleaning tips

Clean warehouse
Clean warehouse

Clean as you go.

Dust and mold are frequent in warehouses and can contribute to health and safety issues, as well as risk damaging stock. 

Have staff clean up as they go. Have them clean dust, waste, mold, spills, or anything that causes clutter in the warehouse. 

Empty warehouse bins regularly.

Never leave them to the point where they are overflowing. Ideally, empty the bins once a day. 

Encourage recycling habits

Educate and encourage staff to adopt recycling habits within the warehouse. Provide dedicated areas for staff to place recyclable or reusable materials. 

[7]

Assign cleaning zones to employees. 

Make staff responsible for keeping certain areas clean. [8]

Medical office cleaning tips

Medical office cleaning
Medical office cleaning

Due to the health risks in a medical facility, it is crucial that cross-contamination is avoided as it can result in illness or even death. 

Instruct staff within the medical facility about the proper cleaning procedures. 

Make sure cross-contamination is avoided by educating staff how to clean, disinfect, and sanitize surfaces, equipment, hands, and anything else within the medical space. 

Clean debris as soon as possible. 

Ensure that any debris is cleaned as soon as possible. 

Vacuum the carpet regularly. 

Avoid germs accumulating within the carpet by having it vacuumed at least once a day. 

Remove waste.

Make sure that waste is removed regularly. At least once a day.

Why should you seriously consider professional commercial cleaning services and practices in your business? 

Because this can be one of the quickest ways to increase your business’s operating profit. This is possible because it will improve the productivity in your workplace and minimize the costs that are currently reducing your profits. 

What are some of the impacts or consequences that can occur from not having clean commercial spaces?

Should staff conduct serious injuries, injuries, or end up dying as a result of their working environment, the business entity and its stakeholders (business owners and managers) may be held accountable. This could result in fines or imprisonment being enforced by OHSA. [9]

By implementing a culture of cleanliness within your organization, you will be able to minimize the risk of hazards for staff. 

Invest in commercial cleaning. 

Once you have an internal process for keeping your commercial spaces clean with your staff, you should have an additional process in place whereby professional commercial cleaners will provide an advanced-level clean that will disinfect and sanitize areas in your workspaces. 

You will need to work out how often you will need commercial cleaning services. 

If you have the budget, a daily service would be ideal as it would ensure the workspace is clean prior to employees arriving. 

If this isn’t possible, see what your organization can afford. And opt for either weekly, fortnightly, or monthly deep cleaning services. 

References

[1] Nonlinear relationships between individual IEQ factors and overall workspace satisfaction

[2] AN INTERVENTION STUDY OF THE RELATIONSHIPS BETWEEN INDOOR AIR-RELATED HEALTH PROBLEMS, PRODUCTIVITY AND CLEANLINESS IN AN OFFICE SETTING. 

[3] Impact of a Comprehensive Workplace Hand Hygiene Program on Employer Health Care Insurance Claims and Costs, Absenteeism, and Employee Perceptions and Practices

[4] Davis K, Collins SR, Doty MM, Ho A, Holmgren AL. Health and productivity among US workers. Issue Brief (Commonw Fund) 2005; 856:1–10

[5] Society for Human Resource Management. Executive Summary: Total Financial Impact of Employee Absences in the U.S. Published August 2014.

[6] Health and Productivity Among U.S. Workers

[7] How to keep your warehouse clean and safe.

[8]10 Tips to Keep Your Warehouse Clean, Organized and Safe Working Environment

[9] Occupational Health And Safety Association (OHSA)

Citations

How to keep staff motivated in summer months – Telco Compare Blog

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